Evaluation of doctoral schools and doctoral colleges

Evaluation campaign 2019-2020 (group A)

What there is to know

Evaluation of doctoral schools and doctoral colleges

Presentation made for the 2019-2020 evaluation campaign (wave A) by Gilles Bourdier, scientific advisor coordinator (hcéres)

  • PREPARATION (doctoral schools)

    Stage 1 :

    Preparation of the campaign and organisation of the schedule
    Who : Hcéres
  • Stage 2 :

    Submission of doctoral schools’ files
    Who : Establishments
  • Stage 3 :

    Formation of expert panels and organisation of in situ visits
    Who : Hcéres
  • visit (doctoral schools)

    Stage 4 :

    Formation des experts sur site
    Who : Hcéres
  • Stage 5 :

    Presentation of the site and its doctoral training by their representatives
    Who : Establishments
  • Stage 6 :

    Interview conducted by the expert panel with:
    • The doctoral school’s Board members and senior management, representatives of the institution, etc.
    • Doctoral students’ representatives;
    • In camera session with the doctoral school’s senior management team.
    Who : Experts
  • Reporting back (docotral schools)

    Stage 7 :

    Drafting and collegial validation of the report
    Who : Experts
  • Stage 8 :

    Transmission of the report to the institution
    Who : Hcéres
  • Stage 9 :

    Transmission of comments by the institution
    Who : Establishments
  • Stage 10 :

    Publication of the report accompanied by comments
    Who : Hcéres
  • Stage 11 :

    Production and dissemination of summary reports for each site
    Who : Hcéres
  • Feedback (doctoral schools)

    Stage 12 :

    Organisation of transmission of feedback to the evaluated doctoral schools and expert panels
    Who : Hcéres
  • ----------------------------------------------------------------- :

  • Preparation (doctoral colleges)

    Stage 1 :

    Preparation of the campaign and organisation of the schedule with the institutions
    Who : Hcéres
  • Stage 2 :

    Submission of the doctoral college’s file
    Who : Establishments
  • Stage 3 :

    Formation of the Doctoral Study Evaluation Committee (CEED) and organisation of the in situ visit
    Who : Hcéres
  • Visit (doctoral colleges)

    Stage 4 :

    Training of experts on site
    Who : Hcéres
  • Stage 5 :

    Presentation of the site and its doctoral training Institution by their representatives
    Who : Hcéres
  • Stage 6 :

    Interview conducted by the expert panel with:   
    • The College’s senior management, representatives of partner institutions, directors of doctoral schools, doctoral students, staff; 
    • In camera session with the doctoral college’s senior management team.
    Who : Experts
  • Reporting back (doctoral colleges)

    Stage 7 :

    Drafting and collegial validation of the report
    Who : Experts
  • Stage 8 :

    Transmission of the report to the institution
    Who : Hcéres
  • Stage 9 :

    Transmission of comments by the institution
    Who : Establishments
  • Stage 10 :

    Publication of the report accompanied by comments
    Who : Hcéres
  • Stage 11 :

    Production and dissemination of summary reports for each site
    Who : Hcéres
  • Feedback (doctoral colleges)

    Stage 12 :

    Organisation of transmission of feedback to Evaluated doctoral colleges and CEED experts
    Who : Hcéres

The Group A evaluation process, from its launch to the transmission of the reports, shall cover the period from november 2018 to September 2020.
 

November-December 2018

Kick-off meetings for the in situ evaluation campaign
 

22 February 2019

  • Transmission to Hcéres of the provisional lists of doctoral schools and doctoral colleges to be evaluated
  • Transmission to Hcéres of one generic email address per institution which will be used as the login name for the submission of self-evaluation files to the Pélican platform, as well as the consultation of the evaluation reports and the submission of comments about it on the Hcéres electronic document management (EDM) system
     

April – May 2019

Launch of the Pélican platform and training for users on its use
 

21 September 2019

Deadline for submission of self-evaluation files by doctoral schools and doctoral colleges
 

What to check/drop

Doctoral schools are evaluated according to an achievements/project review procedure. A single file should be submitted per school project for the next period.

Evaluations of doctoral colleges (or of equivalent organisations) are proposed to institutions on a voluntary basis.

They are conducted according to an achievements/project review procedure for the next period.

The institutions concerned shall provide a provisional list of doctoral schools requesting accreditation for the next period, by 22 February 2019 to Email.

Institutions wishing to apply for a voluntary doctoral college evaluation shall mention it in this file.

Self-evaluation files are submitted via the PELICAN joint exchange platform (https://www.collecte.evaluation-contractualisation.fr) established by Hcéres and the French Ministry of Higher Education, Research and Innovation. The information entered and transmitted by institutions and organisations is used by Hcéres and experts to perform the evaluations.

The application period will begin in April-May 2019 to enable institutions to start submitting their files prior to the deadline for submissions. Access to the application procedure is secure and requires a username and password. These will be issued by Hcéres after receipt of the generic email address that will be used as the username, which must be transmitted by each institution to Email, by 22 February 2019. 
Hcéres will also use this address to send institutions information about the half-day presentations on the PELICAN platform, the start of the application period, and the transmission of the institutions’ evaluation reports.

Evaluation files are submitted in 2 stages:

  1. Checking and addition of information to the pre-entered data on the forms. The online forms are used to provide a description of each evaluated entity (managers, contact details, parent institutions and bodies, disciplines, etc.). Certain data are pre-entered according to the lists of entities to be evaluated that are sent to Hcéres, and/or standards known to the Ministry (RNSR, etc.). For the best results, institutions are strongly advised to complete these forms as soon as the PELICAN platform is launched. This will save time when it comes to the final submission of the documentation included in the self-evaluation files.  
  2. Submission of different files followed by confirmation of the submission. 

Until the submission of the files has been confirmed, changes can still be made to the files and the evaluation cannot begin. Users requiring any additional information about the PELICAN platform can consult the online user guides which require no prior authentication, and the guides to the submission of files for each type of evaluation (territorial coordinations, institutions, research, study programmes and doctoral schools). The files must not exceed 50 MB in total, which means that the number of logos, images and copies of Web pages must be minimised.

If you encounter problems

  • concerning the content of the files to be submitted: consult the list of contacts for each type of evaluation;
  • of a technical nature (e.g. login issues, problems locating your file): please email Email.

FAQ / Contact

FREQUENTLY ASKED QUESTIONS

YES: each doctoral school must provide a detailed analysis of its results for the current contract. In the event of even a partial merger, the review may concern both the overall number and the proportion of doctoral students concerned by the merger. The “single” file  will include the reviews and the plan for the future school.

You want more precision and contact us? Click here to access the contact form and get in touch with our correspondents.

In accordance with the Order of 25 May 2016, a research unit, as a general rule, can only belong to a single doctoral school.
However, if permitted by its size and justified by the scope of its scientific activities, its constituent teams (and therefore its research unit) may be assigned to several doctoral schools. 
On an exceptional basis, a research team belonging to a doctoral school (and therefore to its parent research unit) may also be attached to a second doctoral school, e.g. to ensure the development of professionally oriented multidisciplinary approaches. 

You want more precision and contact us? Click here to access the contact form and get in touch with our correspondents.

Considering the appointment procedure for the director (by the head of the institution after consulting the Scientific Council), this is a major change justifying the submission of the file as an “amended renewal”. 

You want more precision and contact us? Click here to access the contact form and get in touch with our correspondents.

The type of professional integration should be specified in the same way for all doctors, e.g. professor, research fellow, post-doctoral contract, secondary education, fixed-term or open-ended contract in the private sector, independent professional, job-seeker. Simply mentioning that the graduate has returned to his or her home country is insufficient. 
 

You want more precision and contact us? Click here to access the contact form and get in touch with our correspondents.

CONTACT US