Evaluation of institutions

Evaluation campaign 2018-2019 (group E)

What there is to know

Integrated evaluation and evaluation of territorial coordination / Evaluation process of institution

Presentation made for the 2018-2019 evaluation campaign (wave E) by Annie VINTER, director of the evaluation department of territorial coordinations, Michel ROBERT, director of the evaluation department of insitutions, Robert FOUQUET, scientific advisor and coordinator, Stéphane ONNÉE, scientific advisor and coordinator


    Stage 1 :

    Preparation of the campaign
    Who : Hcéres
  • Stage 2 :

    Submission of institutions’ files
    Who : Establishments
  • Stage 3 :

    Formation of the panel of experts
    Who : Hcéres
  • Stage 4 :

    Formation of the panel of experts
    Who : Hcéres
  • Stage 5 :

    Consultation with the head of the institution concerning the composition of the committee
    Who : Hcéres
  • Stage 6 :

    Preparatory meeting on the key issues and visit programme
    Who : Experts
  • Visit

    Stage 7 :

    Visit by the panel of experts including interviews with:
    • Head of the institution
    • Senior management team
    • Heads of departments
    • Students
    • Teaching and research staff
    • Personnel
    • Partners
    Who : Experts
  • Reporting back

    Stage 8 :

    Drafting of the provisional report and validation
    Who : Experts
  • Stage 9 A :

    Transmission of the provisional report
    Who : Hcéres
  • Stage 9 B :

    Reactions of the institution
    Who : Establishments
  • Stage 10 :

    Drafting of the final report and validation
    Who : Experts
  • Stage 11 A :

    Transmission of the final report
    Who : Hcéres
  • Stage 11 B :

    Letter containing the institution’s comments
    Who : Establishments
  • Stage 12 :

    Publication on the website of the final report and letter containing the institution’s comments
    Who : Hcéres
  • Feedback

    Stage 13 :

    Organisation of transmission of feedback to the evaluated institutions and panels of experts
    Who : Hcéres

The Group E evaluation process, from its launch to the transmission of reports, shall cover the period from November 2017 to September 2019.

November-December 2017

Kick-off meetings for the in situ evaluation campaign.

22 February 2018

Transmission to Hcéres of one generic email address per institution which will be used as the login name for the submission of self-evaluation files to the Pélican platform, as well as the consultation of the evaluation reports and the submission of comments about it on the Hcéres electronic document management (EDM) system.

20 September 2018

Deadline for the submission of institutions’ self-evaluation files.

What to check/drop

The reference documentation published online is intended for all higher education and research institutions (universities, major institutions, research bodies, schools) that undergo an institutional evaluation, whether they are supervised by the Ministry of Higher Education, Research and Innovation (MESRI) or attached to another ministry.

Discussions between Hcéres and the Ministry of Culture have prompted Hcéres to propose the simplification of the files submitted by ENSAs, entailing:

  • the production by the institution of a single self-evaluation file that will meet the requirements set out in the external evaluation standards of both departments,
  • the organisation of a visit to enable an institutional evaluation of the school and carry out a more detailed examination of study programmes initially evaluated on the basis of documentation.

To improve the coordination of evaluations and simplify the documentation submitted by engineering schools, Hcéres and the CTI (French Engineering Qualifications Committee) have purposed to voluntary schools to prepare a single self-evaluation file and/or organise a coordinated visit in accordance with the schedules of both evaluation bodies.

To this end, Hcéres and the CTI have published guidelines to help schools write the self-evaluation report.

Self-evaluation files are submitted via the PELICAN joint exchange platform  established by Hcéres and the French Ministry of Higher Education, Research and Innovation. The information entered and transmitted by institutions and organisations is used by Hcéres and experts to perform the evaluations.

The application period will begin in July to enable institutions to start submitting their files prior to the deadline for submissions. Access to the application procedure is secure and requires a username and password. These will be issued by Hcéres after receipt of the generic email address that will be used as the username, which must be transmitted by each institution to Email, by the 1st of June 2018.
Hcéres will also use this address to send institutions information about the half-day presentations on the PELICAN platform, the start of the application period, and the transmission of the institutions’ evaluation reports.

Evaluation files are submitted in 2 stages:

  1. Checking and addition of information to the pre-entered data on the forms. The online forms are used to provide a description of each evaluated entity (managers, contact details, parent institutions and bodies, disciplines, etc.). Certain data are pre-entered according to the lists of entities to be evaluated that are sent to Hcéres, and/or standards known to the Ministry (RNSR, etc.). For the best results, institutions are strongly advised to complete these forms as soon as the PELICAN platform is launched. This will save time when it comes to the final submission of the documentation included in the self-evaluation files.  
  2. Submission of different files followed by confirmation of the submission. Until the submission of the files has been confirmed, changes can still be made to the files and the evaluation cannot begin. Users requiring any additional information about the PELICAN platform can consult the online user guides which require no prior authentication, and the guides to the submission of files for each type of evaluation (territorial coordinations, institutions, research, study programmes and doctoral schools). The files must not exceed 50 MB in total, which means that the number of logos, images and copies of Web pages must be minimised.

If you encounter problems

  • concerning the content of the files to be submitted: consult the list of contacts for each type of evaluation;
  • of a technical nature (e.g. login issues, problems locating your file): please email Email.

FAQ / Contact


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