Evaluation of research - Research Summaries and research fields

Evaluation campaign 2018-2019 (group E)

What there is to know

The main aim of the evaluation is to help the staff of Research Units (RU), Clinical Investigation Centres (CIC), Federative Structures (FS) and Health Institutions (HI) assess their research activities and clarify their position in their regional, national and international environment, in light of their missions and in compliance with the strategies of their parent institutions or bodies.

This evaluation provides information that the governing bodies of higher education institutions and research bodies can use as the basis for their management actions. 

In the interest of transparency, Hcéres publishes a summary of evaluation reports on its website to provide information for anyone who does not occupy a managerial or financial post but is still interested in finding out about the evaluation results.

Lastly, the evaluation is one of the integrated evaluation resources that enables Hcéres to coordinate the evaluation of study programmes, research, institutions and territorial coordinations.

Hcéres also produces Research Summaries for specific sites. It also enables territorial coordinations to enhance these summaries with a “research field” component, on a voluntary basis. In this case, the territorial coordinations must submit an information file (available below) for each research field, via the PELICAN platform.

Workshop on the research evaluation process

Presentation made for the 2018-2019 evaluation campaign (group E) by Pierre GLAUDES, director of the evaluation department of research.

The Group E evaluation process, from its launch to the transmission of the reports, shall cover the period from November 2017 to September 2019.

November-December 2017

Kick-off meetings for the in situ evaluation campaign

22 February 2018

Transmission by the submitting supervising body to Hcéres, at (aide.pelican@collecte.evaluation-contractualisation.fr), of a generic email address which will be used as the login name but also for the submission of self-evaluation files to the PELICAN platform, as well as the consultation of the evaluation reports and the submission of comments concerning the application of the Hcéres electronic document management (EDM) system.

6 September 2018

Submission of research units’ self-evaluation files

What to check/drop

Self-evaluation files are submitted via the PELICAN joint exchange platform (https://www.collecte.evaluation-contractualisation.fr) established by Hcéres and the French Ministry of Higher Education, Research and Innovation. The information entered and transmitted by institutions and organisations is used by Hcéres and experts to perform the evaluations.

The application period will begin in July 2018 to enable institutions to start submitting their files prior to the deadline for submissions. Access to the application procedure is secure and requires a username and password. These will be issued by Hcéres after receipt of the generic email address that will be used as the username, which must be transmitted by each institution to aide.pelican@collecte.evaluation-contractualisation.fr, by the 1st of June 2018. 
Hcéres will also use this address to send institutions information about the half-day presentations on the PELICAN platform, the start of the application period, and the transmission of the institutions’ evaluation reports.

Evaluation files are submitted in 2 stages:

  1. Checking and addition of information to the pre-entered data on the forms. The online forms are used to provide a description of each evaluated entity (managers, contact details, parent institutions and bodies, disciplines, etc.). Certain data are pre-entered according to the lists of entities to be evaluated that are sent to Hcéres, and/or standards known to the Ministry (RNSR, etc.). For the best results, institutions are strongly advised to complete these forms as soon as the PELICAN platform is launched. This will save time when it comes to the final submission of the documentation included in the self-evaluation files.  
  2. Submission of different files followed by confirmation of the submission. 

Until the submission of the files has been confirmed, changes can still be made to the files and the evaluation cannot begin. Users requiring any additional information about the PELICAN platform can consult the online user guides which require no prior authentication, and the guides to the submission of files for each type of evaluation (territorial coordinations, institutions, research, study programmes and doctoral schools). The files must not exceed 50 MB in total, which means that the number of logos, images and copies of Web pages must be minimised.

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