Evaluation of study programmes

Evaluation campaign 2018-2019 (group E)

What there is to know

The external evaluation of study programmes in Group E differentiates between:

  • study programmes leading to national bachelor’s, vocational bachelor’s and master’s degrees, including university undergraduate and postgraduate health programmes in medicine, pharmacy, odontology and midwifery leading to the awarding of bachelor’s and master’s degrees.
  • Master’s degrees for members of the teaching, education and training professions (Métiers de l'enseignement, de l'éducation et de la formation - MEEF) at Teaching, Education and Training Colleges (Ecoles supérieures du professorat, de l’éducation et de la formation (ÉSPÉ).
  • other study programmes leading to master’s degrees (art schools).

The institutions concerned shall provide a list of their accredited study programmes divided into “fields of study” by 22 February 2018.

Important note: The study programmes offered by certain schools (especially schools of architecture and/or landscape design) are not listed here because they are subject to a coordinated evaluation process involving an evaluation of the school and an evaluation of its study programmes. The documentation associated with this evaluation can be found in the “Evaluation of Institutions” section.

 

Evaluation process

Presentation of the study programme evaluation and accreditation process by Jean-Marc Geib, Head of the Department of Study Programme Evaluation (Hcéres)
 

 

The Group E evaluation process, from its launch to the transmission of reports, shall cover the period from 25 September 2017 to September 2019.
 

November-December 2017

Kick-off meetings for the in situ evaluation campaign
 

22 February 2018

  • Transmission of lists of fields and programmes of study to Hcéres 
  • Transmission to Hcéres of one generic email address per institution which will be used as the login name for the submission of self-evaluation files to the Pélican platform, as well as the consultation of the evaluation reports and the submission of comments about it on the Hcéres electronic document management (EDM) system.
     

 

 

20 September 2018

Deadline for submission of self-evaluation files for fields and programmes of study. The submission for the accreditation of study provision will take place at a later date according to the progress made in the evaluations.

What to check/drop

The external evaluation of study programmes in Group E differentiates between:

- study programmes leading to national bachelor’s, vocational bachelor’s and master’s degrees, including university undergraduate and postgraduate health programmes in medicine, pharmacy, odontology and midwifery leading to the awarding of bachelor’s and master’s degrees.
- Master’s degrees for members of the teaching, education and training professions (Métiers de l'enseignement, de l'éducation et de la formation - MEEF) at Teaching, Education and Training Colleges (Ecoles supérieures du professorat, de l’éducation et de la formation (ÉSPÉ).
- other study programmes leading to master’s degrees (art schools).

The institutions concerned shall provide a list of their accredited study programmes divided into “fields of study” by 22 February 2018.

Important note: The study programmes offered by certain schools (especially schools of architecture and/or landscape design) are not listed here because they are subject to a coordinated evaluation process involving an evaluation of the school and an evaluation of its study programmes. The documentation associated with this evaluation can be found in the “Evaluation of Institutions” section.

This evaluation mainly concerns academic disciplines in which national bachelor’s, vocational bachelor’s and master’s degrees are awarded, in addition to certain programmes leading to graduates being awarded bachelor's or master’s degrees. 

The evaluation is carried out in two phases:

  1. a phase in which the study provision is evaluated, divided into “fields of study” and based on the self-evaluation carried out by the institution,
  2. a phase in which the institution’s accreditation plan is evaluated.

This evaluation concerns the four MEEF Master’s degrees offered by Teaching, Education and Training Colleges (ÉSPÉ). A self-evaluation file is required for each of these master’s degree programmes (if they are offered), in addition to one document per ÉSPÉ on the management of these master’s degree programmes. These documents concern all ÉSPÉ stakeholders and are submitted by the institution to which the ÉSPÉ belongs.

This evaluation concerns study programmes leading to the awarding of master’s degrees by institutions supervised by the French Ministry of Culture. This does not concern schools of architecture, which are subject to a different evaluation process.

Self-evaluation files are submitted via the PELICAN joint exchange platform (https://www.collecte.evaluation-contractualisation.fr) established by Hcéres and the French Ministry of Higher Education, Research and Innovation. The information entered and transmitted by institutions and organisations is used by Hcéres and experts to perform the evaluations.

The application period will begin in July 2018 to enable institutions to start submitting their files prior to the deadline for submissions. Access to the application procedure is secure and requires a username and password. These will be issued by Hcéres after receipt of the generic email address that will be used as the username, which must be transmitted by each institution to Email, by the 1st of June 2018. 

Hcéres will also use this address to send institutions information about the half-day presentations on the PELICAN platform, the start of the application period, and the transmission of the institutions’ evaluation reports.
 

Evaluation files are submitted in 2 stages:

  1. Checking and addition of information to the pre-entered data on the forms. The online forms are used to provide a description of each evaluated entity (managers, contact details, parent institutions and bodies, disciplines, etc.). Certain data are pre-entered according to the lists of entities to be evaluated that are sent to Hcéres, and/or standards known to the Ministry (RNSR, etc.). For the best results, institutions are strongly advised to complete these forms as soon as the PELICAN platform is launched. This will save time when it comes to the final submission of the documentation included in the self-evaluation files.
  2. Submission of different files followed by confirmation of the submission. Until the submission of the files has been confirmed, changes can still be made to the files and the evaluation cannot begin. Users requiring any additional information about the PELICAN platform can consult the online user guides which require no prior authentication, and the guides to the submission of files for each type of evaluation (territorial coordinations, institutions, research, study programmes and doctoral schools). The files must not exceed 50 MB in total, which means that the number of logos, images and copies of Web pages must be minimised.
     

If you encounter problems

  • concerning the content of the files to be submitted: consult the list of contacts for each type of evaluation;
  • of a technical nature (e.g. login issues, problems locating your file): please email Email.

FAQ / Contact

FAQ

A field of study can either be a coherent set of study programmes, one of the institution’s areas of expertise or a reflection of the institute’s academic strategy. It plays a key promotional role. 
Therefore, a field does not necessarily reflect the way in which an institution is internally organised into components, departments or faculties; nor is it compartmentalised into the traditional disciplines: it represents the institution’s potential to deliver programmes of study on a given topic that is of strategic importance to the institution. 
The manner in which a range of study programmes is organised into fields of study is defined by the institution at its own discretion. A field may be presented by a single institution, jointly presented by several institutions, or it may be presented at the site level. 
A field should be interpreted in an all-inclusive manner, i.e. as encompassing all of the study programmes and degrees (which may or may not be evaluated by Hcéres) that contribute to the emergence of the corresponding strategic priority. 

 

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No, there is no official classification – the institutions choose the names of the fields.

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Yes, a file needs to be submitted for each field of study. In addition to listing the study programmes included in the field, a “Field of Study” file provides contextual information which explains the presence of this field and, if possible, includes a review of the external promotion and internal organisation of this field for the previous period.  It also provides the strategic, organisational and operational objectives associated with the field for the next period, in addition to general proposals to develop the study provision associated with the field (cf. Field Standards) 
 

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If the size of an institution does not justify the breakdown of studies into several fields (i.e. small institutions vis-à-vis the Hcéres evaluation, or those with a highly specialised thematic focus), a single Field file setting out the institution’s study policy shall be provided.

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It depends on how closely the institutions on the site cooperate. A field of study may apply specifically to one institution or be extended to several institutions. 
The joint accreditation of study programmes does not necessarily require them to be included in the same fields in each institution.
 

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The institution sends Hcéres a file for each current study programme. Each file (known as a Study Programme File) contains a summary (at the academic discipline level) of the self-evaluation of the study programme according to the system in operation in the institution, accompanied by quantitative data concerning the study programme and the envisaged prospects for improvement and/or development.
 

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Yes, because the presentation of fields of study concerns the entire range of study programmes; however, only bachelor and master-level programmes will be evaluated by Hcéres and must be included in the table to be submitted by 22 February 2019.
 

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Yes, but in that case, a main field must be stated.
 

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A Field file contains all of the information common to the complete range of study programmes it covers. This information no longer needs to be repeated in each file.
 

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Information that is common to or applicable to all study programmes must be included in the Field file. Information that is specific to one study programme must be included in the Programme file. The institutions are responsible for deciding how to use this tool and for determining, according to their situation, whether to include a substantial amount of information in the Field file, or to keep the information in the Programme files.
 

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The files are submitted by the institutions (and in certain cases by Communities of Universities and Institutions). A single institution is designated as the “submitting institution” for each file.
 

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NO, but it should be mentioned in the table to be submitted by 22 February 2019, at the latest.
 

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If this study programme is proposed in the accreditation plan, you need to submit a self-evaluation file, explain why the opening of the programme was delayed, review its operations and, if possible, provide data about the programme.
 

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No, the files are separate. Therefore, they are submitted individually. Each Programme file refers to the main field that concerns it (and possibly a secondary field, if relevant).
 

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The “field of study” notion facilitates a structured presentation of the range of study programmes offered by an institution, with each field representing – for evaluation purposes – a coherent set of study programmes representing one of the institution’s areas of expertise.
Certain small institutions, or those with a highly specialised disciplinary focus, are not concerned by this notion, as they are characterised by a single field of study encompassing their entire range of study programmes. In this case, the institution should submit a single file presenting its range of study programmes, instead of the Field files. 
 

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The list serves to state the names of the fields in question and the names of the existing study programmes they cover. The panels of experts are formed in relation to each field. 
 

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The files must be submitted per academic discipline. Hcéres does not evaluate pathways separately. An evaluation sheet will only be drawn up for the academic discipline. It will be included in the Field report.

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For jointly accredited institutions, a single institution is responsible for submitting the file in the capacity of the “submitting” institution. The institutions concerned must agree upon the choice of the “submitting” institution. 
 

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The academic discipline is only evaluated in the framework of the contractualisation group in which the “submitting” institution is registered. The “submitting” institution is responsible for submitting the Academic Discipline file. 

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